Description
Under direct supervision, the administrative assistant supports in providing a safe, efficient, professional, comfortable working environment by ensuring that facilities and office services are available, functional and cost-effective.
The responsibilities include, but not limited to the following in his/her assigned area of work:
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- Responsible for planning the schedules & monitoring the work of housekeeping deployed in the assigned area.
- Maintain stationery & office supplies, which includes inventory management and re-stocking of supplies.
- Provide support in managing the pantry & the food kiosk operations as required.
- Manages various vending machines and office equipment in the office.
- Facilitate & coordinate for any seat movements & desk set ups for new starters & visitors.
- Helps with new starter kit distribution, managing the inventory & updating the new starter calendar
- Helps in managing the email distribution lists for the Bangalore office
- Assists in ensuring that the pest control operations are conducted in a timely manner.
- Support the office management team in organizing events, meetings etc.
- Manages couriers & shipping
- MIS management & reporting as required
- Invoices verification & tracking
- Administrative support
Skills & Software Requirements:
Proficient in technologies such as MS Office, telephone, teleconferencing, web conferencing (Tandberg).
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